Termini e Condizioni

TERMINI E CONDIZIONI DI VENDITA 

INFORMATION NOTICE ON THE PROCESSING OF PERSONAL DATA AND RELEVANT CONSENT (ARTICLE 13 GDPR)

Pursuant to Article 13 of EU Regulation 2016/679 (hereinafter referred to as ‘GDPR‘), laying down provisions on the protection of persons and other subjects with regard to the processing of personal data, we wish to inform you that the personal data that you, as data subject, will provide us in relation to your registration to the 1st Icamp World Congress Milan (IWCM) which will take place in Milan at the MiCo Congress Centre from 22 to 24 November 2024 (the “Congress”) will be processed in accordance with the aforementioned legislation, as better detailed under the terms of this Information Notice.

1. Data Controller.
We wish to inform you that LAST S.r.l., with office in Via Milano 13, 20054 Segrate (MI), tax code and VAT number 09356020967, telephone number: 02 35955843/256, e-mail: info@icamp.it is the Data Controller (hereinafter, “Controller”) of the personal data collected, pursuant to and in accordance with the GDPR.

2. Data Processor.

We wish to inform you that AIM Italy S.r.l., with office in Via E. Forlanini, 20134 Milan, tax code 00927270587, VAT number 00943621003 has been appointed by the Data Controller as the Data Processor (hereinafter, “Processor”). Among other things, the Data Processor is authorized by the Data Controller to process your payment of the registration fee of the Congress.

3. Purpose of Processing.

The processing is aimed at the proper and complete performance of the obligations incumbent on LAST s.r.l. in relation to your registration and attendance to the Congress.
Your data will also be processed for the purpose of complying with the obligations incumbent on the Controller and laid down in the legislation in force. Your data may be processed by means of paper files and handled in a manner strictly necessary to fulfil the above-mentioned purposes.

Your data are not subject to any fully automated decision-making process, including profiling.

4. What type of data we process?
The data we will process (“Data”) will be: – Name/Surname;
– Date and place of birth;

– Address/City/Country/Postal Code/Zip Code;- E-mail;
– Occupational qualification;
– Professional Details (Institution/Organization/Department including Address) – Invoicing Information
– Other similar data indicated for the registration to the Congress.

5. Legal basis of the processing.

The Controller processes your Data lawfully, where the processing is required for the performance of the services relating to your registration and attendance of the Congress.

6. Data protection by design and protection by default.

In order to ensure that processing does not exceed what is strictly necessary, the following procedures are envisaged:
– at the time of collection, the request for Data is restricted to what is deemed necessary or otherwise appropriate for the purposes of organisation and management;

– your data will be transferred to a special section of the archive for closed positions. This section is periodically checked with a view to the destruction and deletion of Data that are more than ten years old.

7. Period of retention of personal data and criteria for determining this period.

Your Data, processed for the above-mentioned purposes, will be retained for a period of one year and, thereafter, for as long as the Controller is subject to retention obligations for tax or other purposes, laid down by law or regulation. More specifically, your data will be kept for a period of ten years after the termination of the Congress.

8. Communication of Data.

Your Data will be communicated to third parties when such a communication is required to fulfil the purposes for which the Data were obtained. In particular, the following communications of your Data will be made to the Controller’s and Processor’s ‘s suppliers or affiliates for the purpose of providing the services connected to your registration and attendance to the Congress.

Likewise, your Data may be communicated when such communication is required by a regulatory, legal, accounting, tax obligation or court order.

9. Transfer of personal data.

Your Data will not be transferred to third countries outside the European Union.

10. Rights of the Data Subject. Revocability of consent.

The data subject can at any time exercise his/her data protection rights pursuant to articles 15-22 of the GDPR.

These rights include:
a. Access: the data subject can obtain information relating to the treatment of his/her data and a copy of such data.
b. Rectification: the data subject can request rectification of his/her data when such data is inaccurate or incomplete.
c. Erasure: the data subject can request the erasure of his/her data by withdrawing his/her consent and if there is no other legal ground for the processing.
d. Restriction of processing: the data subject can obtain the restriction of processing in the cases provided by the law (e.i. If he/she contests the accuracy or treatment of the personal data).
e. Objection: the data subject can object to the processing of data if the processing is based on the Controller’s legitimate interest for purposes relating to his/her specific situation, unless mandatory reasons exist that override the interest of the data subject (i.e. when the data processing is needed to defend a right of the Controller in a court of law).
f. Withdrawal of consent: the data subject can withdraw the consent previously given for the purposes of data processing.

The data subject acknowledges that his/her objection (see abovementioned article), withdrawal of consent or consent to using images of his likeness shall have effect as far as possible to stop the publication of such images within reasonable costs and means. The objection and withdrawal shall not affect the lawfulness of the usage that has been made of it in the intervening time.

The rights in question may be exercised via written communication to the Controller.

11. Exercise of your rights.

You may exercise your rights by sending your request to the Controller by certified e-mail at last-srl@pec.it, or via registered letter with advice of receipt to the addresses indicated in § 1 above.
Subject to compliance with statutory obligations, the request will be answered as soon as possible. In order to better process the request, please specify the subject of the request.

The Controller reserves the right to make the exercise of the rights in question conditional on the prior identification of the applicant, in order to avert the risk that unauthorised third parties may unlawfully take the place of the learner in relations with the Controller.
Pursuant to the GDPR, the Data Subject may file a complaint with the Italian Data Protection Authority(Garante per la Protezione dei dati personali), Piazza Venezia n. 11 –00187, Rome, Fax: (+39) 06.696771, protocollo@pec.gpdp.it

12. Obligation to provide personal data for the purposes of Article 3.

The disclosure of your Data is a contractual obligation and in any case a necessary requirement for the execution of the agreement (registration and attendance of the Congress).

13. Further purposes. Right to Consent.

In addition to the purposes set out in Article 3 above, the Controller is also interested in processing your personal data for the following additional purposes, either directly or through its affiliates companies or scientific associations it is member of:
didactic: for the purpose of showing lectures, seminars, other training opportunities, intervention techniques, clarifying problem-solving methods, comparing pre- and post-intervention situations and for any other useful

teaching purposes
publicity through newsletters or other informative material sent via email, in order to show the Controller’s activities, its progress, its results, in order to promote the Controller and/or the professionals/scientific associations involved.
These processing operations may include publication on physical supports (CDs/DVDs etc.) that can be distributed to the public; on social media such as Facebook, Instagram etc.; in magazines or publications (in the sector or even generalist ones) or with the methods and dissemination that the Controller will deem appropriate from time to time to promote its activity, without exception, also to the public.
The rights provided for in Article 13 above, among others, apply to consent given pursuant to this Article 13. The consent requested from you for the purposes of this Article 13 is merely optional and is not a prerequisite for the registration to the Congress. Therefore, failure to provide consent will in no way affect your registration to the Congress.

14. Release for filming and use of photographic and video images of participants event.

Having acknowledging that the registration and/or participation to the Congress constitutes a free and autonomous choice, by registering and/or participating to the Congress you expressly authorize the Controller , directly or through its service partners, to take video and photographs of you during the Congress and to use the footage for purposes related to the documentation of the Congress by any means and through any channel or medium, whether digital (TV, Internet, social network, etc.. ) or analogue (newspapers, posters, brochures, etc…), as well as the marketing of photographic and video services of the Congress through the Controller’s website or related websites, with the consequent offer, free of charge or against payment, of the photos and videos, for exclusively private use, to all participants and to persons authorized by them. This authorization shall be deemed granted, pursuant to Articles 10 of the Civil Code and 96 and 97 of Law no. 633/1941 (Copyright Law), free of charge, for the whole world and without time limits, subject always to the limit of the protection of the decorum and dignity of your person, and with the option for the Controller to authorize the sponsoring companies and technical and service partners of the Congress to use the aforementioned footage for the same purposes as those covered by this authorization.